CARVELLO WOODSCUTT LIMITED
(trading as Gradfinale Yearbooks)
(June 2008)
NOTE THAT THE GRADFINALE YEARBOOK IS
OPEN TO CONTRIBUTIONS FROM ONLY THOSE WHO ARE CURRENT STUDENTS OR MEMBERS
OF STAFF OF THE UNIVERSITY
Welcome to the Gradfinale Yearbooks website
operated by Carvello Woodscutt Limited
We recognise that your privacy is very
important to you and that it is your right to control your personal
information. We know that providing personal information is an act of
trust and we take that trust seriously. We will never sell, rent or
otherwise disclose any of your personal information, including your
email address, to any third party without your prior and explicit
consent. Unless you give us specific consent to act otherwise, e.g.
by ticking the consent notice on our registration form, the following
privacy policy will govern how we handle the personal information that
you provide to us.
This is a legal document that sets out
how we handle data that identifies you. You should read it in conjunction
with our Terms and Conditions of Business of which this Privacy Policy
forms part.
COLLECTION AND USE OF INFORMATION:
We collect personally identifiable information
when you use the service:
What we collect:
Full name
Email address
Address
Telephone number
Credit card type
Credit card number
Credit card expiry date
How we use it:
To check that a credit card is valid
To pay your account
To communicate with you on matters related to your order
To provide you with order and billing
history information
Use of your information:
We use the non-personally identifiable
information and certain technical information about your computer in
order to operate, maintain and manage Gradfinale Yearbooks
Cookies:
We use cookies to help speed up the login
process and for security purposes. A cookie is a small amount of data
that identifies you as a unique user that is sent to your web browser
from a web server and stored on your computer.
We use cookies to improve the quality
of our service and make the service easier to use for our customers.
We do this by storing user preferences in cookies and by tracking user
trends - for example, we use cookies to allow you to automatically log
in to the service after the first user session.
Most browsers are initially set up to
accept cookies. You can reset your browser to refuse all cookies or
to indicate when a cookie is being sent. Be aware, however, that some
parts of our website may not function properly if you refuse cookies.
We may store up to two types of cookie
on your computer:
A unique ID is stored in a permanent
cookie so that you do not need to retype information every time you
visit our site.
Your web browser's session identification
is stored in a temporary cookie to help prevent unauthorised use of
your account.
More detailed information on cookies
may be found in the Help section of your web browser.
INFORMATION SHARING AND DISCLOSURE:
We are committed to protecting your personal
information. We will not disclose your personally identifiable information
to third parties without your express consent except where disclosure
is required for legal reasons.
Where, and only where you have consented,
we may share you personally identifiable information with carefully
selected individuals or companies who we believe to have services and
opportunities which are likely to be of interest to you. If at
any time you change your mind about the consent you have given you should
contact us at admin@gradfinale.co.uk and we shall take immediate steps to remove
your details from our mailing list.
Where you have so requested in your entry
form we shall publish your contact details in the Gradfinale Yearbook.
PERFORMANCE OF OUR OPERATIONS:
Use of your data is necessary for the
performance of our operations, such as mail delivery, hosting services,
protecting us from fraud, and payment of your account.
CHANGES IN OUR BUSINESS:
If the assets we use to operate our business
are acquired by a third party, we may transfer personal data we then
hold to that party. In that event and customer information is one of
the transferred assets, we undertake to ensure that it would remain
subject to the commitments made in this Privacy Policy or in some other
policy at least as stringent.
AGGREGATE BUSINESS ANALYSES:
We also provide analyses of our customers
in the aggregate to prospective partners, advertisers and other third
parties. We do this so that we, along with our business partners, can
understand you better, and so we can keep bringing you first-rate services.
We may also disclose, on an anonymous basis, literal statements made
by you. At no time, however, will we disclose personal information about
you in this context.
Linked websites are not under our control
and we are not responsible for the conduct of companies linked to our
website. Before disclosing your personal information on any other website
we advise you to examine their terms and conditions of use.
CONTROLLING YOUR PERSONAL INFORMATION:
Transfer of information:
Personal information collected on this
site may be stored and processed in the United Kingdom (or any other
country in which we maintain facilities), and by using this site, you
consent to any such transfer of information outside the United Kingdom.
The only circumstances in which we will
provide any of your personal data to a third party for commercial or
non-commercial purposes are those contained in this Privacy Policy.
SECURITY AND PREVENTION AGAINST LOSS,
MISUSE OR ALTERATION OF INFORMATION:
Information storage:
All information you provide to us is
currently stored in the UK only on secure servers that are protected
in secure facilities including firewall protection.
We have implemented such technology and security features, as well as strict internal guidelines, to safeguard the privacy of your personal information from unauthorised access or improper use. We will continue to enhance security as new technology becomes available.
We undertake that every online purchase you make from us is a secure transaction. Our site uses the strongest commercially available level of encryption, 128-bit secure socket layers (ssl). This ensures that your transactions are secure and your information cannot be hijacked or redirected to anyone but GradFinale Yearbooks.
While we make every effort to ensure
that your information is secure on our system, no data transmission
over the Internet can be guaranteed to be 100% secure. As a result,
we cannot guarantee the security of any information you transmit to
us, and you do so at your own risk.
We have security measures in place to
protect our customer database and access to this database is restricted
internally. However, it remains your responsibility:
* to protect against unauthorised access to your details;
* to ensure against use by anyone else of our service through the machine that you use while logged on to us; and
* to
log off or exit from us when not using our website;
DATA RETENTION PERIOD:
We will retain your personal data only
as long as is necessary for the purposes to which you consent under
our Terms and Conditions of Business and this Privacy Policy, or as
is required by applicable law, and then we will delete it.
ADVERTISING:
Our service may include interactive advertising
for other businesses. We may use, and provide to third parties, anonymous
demographic data provided by customers to target this advertising more
appropriately
CREDIT CARD INFORMATION:
We use Secure Hosting, who operate a
secure server, to process our credit card payments. They encrypt your
credit or debit card information and authorise payment directly. This
means that your credit card details are never revealed to us. Secure
Hosting may transfer to, process and hold your credit card information
in countries either within or outside the European Economic Area in
connection with performing their duties.
CHANGES TO THIS POLICY:
From time to time we will review and
may edit this Privacy Policy in accordance with potential changes to
our business and as required by law.
LINKS TO THIRD PARTY SITES:
Our site may contain links to other sites.
We shall not responsible for the privacy practices, or the content,
of those web sites
CONTACTING US:
As a customer you have certain rights
under the Data Protection Act 1998. You have the right to be told what
personal information we hold about you on our database and to request
a copy of the personal data we hold about you. Should you wish to exercise
that right, or if you have any questions concerning this Privacy Policy
please contact us via the following address:
(Please note that, by English law, we are entitled to charge you a small sum for providing this information)
